Functions
Chair
Officially the chair is responsible for the association as a whole. In practice this means a few things: Firstly, the chair does a lot of the general contact with other associations, the university and the organisations therein and any new contact that doesn’t fit into any specific role; Secondly, the chair is responsible for the functioning of the other members of the board. He or she is the one to divide tasks among members of the board; Finally the chair chairs the GMMs and makes sure that these meetings happen according to the articles of constitution and the Internal Regulations. Besides these things, there are many other smaller responsibilities of the chair, but those are too many and small to go into now, but of course you can always ask.
Secretary
The secretary is responsible for all written administration and email. This includes: Minutes, at both the GMMs and Board Meetings; Sending and sorting mail, the secretary also sends the CBriefing and Elemental; The secretary makes the planning of events for the association, and keeps the agenda up to date. Besides this, he or she also maintains the database for all members and alumni. In addition to these are other minor tasks, namely the archive and the recalibration. And as always, you can always ask questions!
Treasurer
The Treasurer is the person that is responsible for all financial business. As a Treasurer you keep track of all expenses and incomes of the association in a bookkeeping program. Your best buddy is excel, in which you make all financial reports for committees and other ledgers. The Treasurer also makes sure there is enough food and drinks for in the Members’ Lounge and for the social drinks. In a typical week the primary tasks are: counting cash registers, process receipts, pay invoices, ordering food and drinks and keep the collection list up to date. Every month you collect money from people who signed up for activities or striped food or drinks in the Members’ Lounge and once a year you collect the membership fee from all members. Last but not least, you help people with whatever questions they have!
Internal Affairs
The Internal Affairs is responsible for the functioning of all committees and is the contact person between the board and the members. The tasks that are paired with this responsibility are very broad, but can be defined as follows:
Firstly, the Internal Affairs has to communicate actively with all the chairmen of the association’s committees. This is done because it is important for the board to know what the committees are doing, so that they can have an overview and help wherever necessary. Secondly, the Internal Affairs is responsible for the contact between members and the board. This may sound really broad, but what it means is that the Internal Affairs is always approachable for questions or comments. He or she will always help you out or send you to somebody who can. Because the Internal Affairs knows both members and committees, the last main responsibility is to fill up the committees. The idea is that the Internal Affairs has a good idea of which members would like to do it and would be good at it too. The Internal Affairs is also responsible for all applications of committees. This responsibility includes planning, promoting and having the applications. It is of course difficult to explicitly write down the things the Internal Affairs does. However, the three responsibilities mentioned above are the main tasks of the Internal Affairs.
External Affairs
The External Affairs is in charge of the contact with almost all external parties. This means keeping in close contact with relevant companies in order to provide the members of De Chemische Binding with career related activities. The External Affairs is also busy with organizing activities such as lectures, trainings and excursions in collaboration with a wide range of (chemical) companies. Next to this, the External Affairs is also responsible for acquiring acquisition for the association, as well as overlooking the External Affairs of committees. All in all this means meeting, mailing and calling with companies a lot, as well as gaining insight into the chemical industry. Finally, there are some smaller additional tasks the External Affairs can take upon them, feel free to come by and ask for a more detailed description!
Educational Affairs
As the Educational Affairs, you support students in their education by providing educational support and information. You support students by making sure the voice of the student is heard regarding discussions about the curriculum and courses themselves. The Response Group is a group that assists the Educational Affairs regarding these discussions. This is done by having regular contact with the Adjunct Programme Directors, Academic Advisors, the Programme Coordinator and the Programme Secretary. The Educational Affairs is active in providing support to the students, this is done by maintaining the exam database, the bookstore and other projects like the Student Experience Program.
